Minutes for the Bidding of Supply and Delivery of the Materials and Supplies for the Construction of the Perimeter Fence of San Rafael National High School

Republic of the Philippines

Province of Iloilo

BARANGAY SAN RAFAEL

BIDS AND AWARDS COMMITTEE

 

MINUTES OF THE BIDDING

Present were:

Nelson Nagamos

BAC Chairman

Jose Tantiado

Member

Diofe Fatla-onag

Member

Danilo Frigillano

Conchita Fabularcon

Member

Member

Roliecito Pabalinas

Member

Cresenciano Nagaynay Sr.

Member

Sol Fallarco

Observers:

Lita Narida

BAC Secretary

 

Barangay Treasurer

Sampaguita Felicio

Gina Bañes

Paterno Nofuente

NGO Representative

Representative from Iloilo City Hardware

Punong Barangay

 

 

 

 

 

 

 

 

  1.  Business Matters:

The bidding for the supply and delivery of the materials and supplies for the construction of the Perimeter Fence of San Rafael National High School was called to order at 3:00 p.m. of February 12, 2013 at the Conference Room of the Municipal Building presided over by BAC Chairman Nelson Nagamos. The roll was called and declared a quorum.

      2.  Eligibility Check:

                Construction of Perimeter Fence of San Rafael National High School

 

 

Name of Bidder:

 Iloilo City Hardware, Inc.

ELIGIBILITY AND TECHNICAL COMPONENTS

 

(A) Eligibility Documents

 

Class “A” Documents:

 

i. Registration certificate from SEC, Department of 

 

Trade and Industry (DTI) for sole proprietorship, or

 

CDA for cooperatives, or any proof of such

PASSED

registration as stated in the BDS.

S.E.C. Reg. No. 0102522

 

 

 

 

 

ii. Mayor’s permit issued by a city or Municipality  

 

Mayor’s Permit issued by the Office

where the principal place of business of the

Of the City Mayor, City of Iloilo

prospective bidder is located.

Permit No. 2012-0004188

 

 

 

PASSED OR# 2013 2013 on process

 

 

iii. Statement of all its ongoing and completed government

PASSED

and private contracts within the period stated in the

 

BDS, including contract awarded but not yet started,

 

if any. The statement shall include, for each contract,

 

the following:

 

(iii.1) name of the contract;

 

(iii.2) date of the contract;

 

(iii.3) kinds of Goods;

 

(iii.4) amount of contract and value of understanding

 

contracts;

 

(iii.5) date of delivery; and

 

(iii.6) end user’s acceptance or official receipt (s)

 

issued for the contract if completed.

 

 

 

iv. Audited financial statements, stamped “received”

Stamped RECEIVED by the BIR on

by the Bureau of Internal Revenue (BIR) or its duly

April 16, 2012

accredited and authorized institutions, for the pre-

PASSED

ceding calendar year, which should not be earlier that

 

two (2) years from bid submission;

 

 

 

v. NFCC computation or CLC in accordance with ITB

PASSED

Clause 5.5; and

 

b. Class “B” Documents

 

If applicable, the JVA in case the joint venture is already

NOT APPLICABLE

in existence, or duly notarized statements from all

 

the potential joint venture partners stating that they

 

will enter into and abide by the provisions of the JVA in

 

the instance that the bid is succesful.

 

 

 

(b) Technical Documents

 

(i) Bid security in accordance with ITB Clause 18. If the

 

Bidder opts to submit the bid security in the form of:

 

 

Form of Bid Security      Amount of Bid Security Manager’s Check

 

Phph1,543.50 (cash)

                                       (Equal to Percentage

          2%

                                              of the ABC)

 

a. Cash, cashier’s/

 

manager’s check, bank

 

draft/ guarantee confirmed

 

by a Universal or Com-

 

mercial Bank

 

b. Irrevocable letter                         two percent

 

of credit issued by a                               (2%)

 

Pany duly certified by the               P 1,543.50

 

Bank: Provided, however,

 

that it shall be confirmed

PASSED

or authenticated by a

 

Universal or Commercial

 

Bank, if issued by a

 

foreign bank.

 

c. Surety Bond callable                  five percent

 

upon demand issued by a                   (5%)

 

surety or insurance com-              

 

pany duly certified by the

 

Insurance Commission as

 

authorized to issue such

 

security.

 

d. Any combination of the          Proportionate to

 

foregoing.                               Share of form with

 

                                            respect to total

 

                                            amount of security.

 

 

 

Documents Comprising the Bid: Financial Component

PASSED

(a) Financial Bid Form, which includes bid prices and the

 

bill of quantities and the applicable Price schedules,

 

in accordance with ITB Clauses 15.1 and 15.4

 

(b) If the Bidder claims preferences as a Domestic

 

Bidder or Domestic Entity, a certification from DTI, SEC

 

or CDA issued in accordance with ITB Clause 27, unless

 

otherwise provided in the BDS; and

 

© Any other document related to the financial

 

component of the bid as states in the BDS.

 

 

Opening and Examination of Bids and Determination of Responsiveness

Reading of Bids and the Approved Budget for the Contract (ABC)

 

A. Required Bid Security

Form of Bid Security

Amount of Bid Security

 (Equal to Percentage of the ABC)

  1. Cash, cashier’s/manager’s check bank draft / guarantee confirmed by a Universal or Commercial Bank.

 

 

two percent (2%)

 

P 1,543.44

  1. Irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank.

 

  1. Surety Bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security.

 

five percent (5%)

 

 

 

  1. Any combination of the foregoing.

Proportionate to share of form with respect to total amount of security.

 

Bidder’s Name

Name/Type of Bid Security

Amount of Bid Security

Amount of Bid as Read

  1. Iloilo City Hardware

Cash

P 1,543.50

P 77,123.00

 

B. Approved Budget for the Contract (ABC) – P 77,172.00

 

Cash submitted by Iloilo City Hardware was turned over to the barangay treasurer. Official Receipt was issued to its representative.

 

The committee will again meet for the succeeding schedule of activities.

 

There having no other remaining topics for discussion, the bidding was adjourned at 3:35 p.m.

                                                                                                                                          

Prepared by:

 

    SOL FALLARCO

                      BAC Secretary

                                                                                                      Noted by:

 

                                                                                                                             NELSON NAGAMOS

                                                                                                                                   BAC Chairman

ABSTRACT OF BIDS AS CALCULATED (Malagyan Elementary School Stage)

Barangay Malagyan                                                                                                                           
Project Reference Number:

Name of the Project: Malagyan Elementary School Stage                                                                  
Location of the Project  : Barangay Malagyan

Standard Form Number: SF-GOOD-42
Revised on: May 24, 2004

ABSTRACT OF BIDS AS CALCULATED

Project Name

Construction of Malagyan Elementary School Stage

Sheet     : _________________

Project Location

Barangay Malagyan

Date       : February 4, 2013

 

 

Time      : 11:00 a.m.

Implementing Office

: Office of the Sangguniang Barangay

 

Approved Budget for the Contract

: Php69,475.00

 

 

 

NAME OF BIDDERS

 

BIDDER  I

BIDDER  2

BIDDER 3

BIDDER 4

 

Iloilo City Hardware, Inc.

 

 

 

Total Amount of Bid

P

66,500.00

 

 

 

Form of Bid Security

P

Manager’s Check

 

 

 

        Bank/Company

 

China Bank

 

 

 

        Number

 

0000012373

 

 

 

        Validity Period

 

Dated 01/30/13

 

 

 

Bid Security Amount

P

1,389.50

 

 

 

Required Bid Security

P

1,389.50

 

 

 

Sufficient/Insufficient

 

Sufficient

 

 

 

Remarks

 

No correction
Single Calculated Bid

 

 

 

 

EDWIN N. MONTAGOT
BAC Chairman

ANITA N. MORIT
BAC Member

 REYNALDO M. ADORES
 BAC Member

RENATO M. FANER
BAC Member

 

      

      
        REX MOSCAYA, SR.                        ANALIZA M. LAGMAY                                   DOLORES B. MURILLO
             BAC Member                               BAC Member                                              BAC Member

MINUTES OF THE PRE-BID CONFERENCE ON JANUARY 28, 2013 (Brgy. San Rafael)

Republic of the Philippines

Province of Iloilo

Municipality of Miagao

BARANGAY SAN RAFAEL

 

THE MINUTES OF THE PRE-BID CONFERENCE ON JANUARY 28, 2013 AT THE MUNICIPAL CONFERENCE HALL AT 2:00 P.M.

 

PRESENT:

Hon. Nelson Nagamos                                    BAC Chairman

Hon. Jose Tantiado                              Member

Hon. DiofeFatla-onag                          Member

Hon. DaniloFrigillano                          Member

Hon. ConchitaFabularcon                   Member

Hon. RoliecitoPabalinas                      Member

Hon. CresencianoNagaynay Sr.          Member                     

Mrs. Sol Fallarco                                 BAC Secretary

Mrs. Lita Narida                                  Brgy. Treasurer

Hon. PaternoNofuente                        Punong Barangay

                       

 

Hon. Nelson Nagamos, BAC chairman opened the pre-bid conference for construction of perimeter fence of San Rafael National High School, Miagao, Iloilo.

He read the purchase request and the body approved.

 

 

QUANTITY

UNIT OF MEASUREMENT

ITEM DESCRIPTION

ESTIMATED

UNIT COST

ESTIMATED AMOUNT

1

5

Cu. m.

Selected Aggregate

Php. 670.00

Php. 3,550.00

2

3

Cu. m.

Wash sand

750.00

2,250.00

3

70

Bags

Cement (Portland)

235.00

16,450.00

4

1,800

Pcs.

CNB # 4

13.00

23,400.00

5

5

Kls.

Tie Wire # 16

70.00

550.00

6

4

Pcs.

1.5” ø S40

1,318.00

5,272.00

7

100

Pcs.

Steel Bar # 12mm Standard

195.00

19,500.00

8

16

Rolls

Cyclone Wire 4ft. x 6m.

400.00

6,400.00

9

4

Pcs.

Coupling ø s40

50.00

200.00

TOTAL ESTIMATED AMOUNT

Php. 77,172.00

 

There are no questions so the pre-bid meeting adjourned at 2:15 P.M.

 

Certified correct

 

SOL FALLARCO

BAC Secretary

Approved:

 

NELSON NAGAMOS

Acting BAC Chairman

Minutes of Pre-Bid Conference for Construction of Perimeter Fence of San Rafael National High School

Republic of the Philippines

Province of Iloilo

Municipality of Miagao

BARANGAY SAN RAFAEL

 

 

THE MINUTES OF THE PRE-BID CONFERENCE ON JANUARY 28, 2013 AT THE CONFERENCE HALL AT 2:00 P.M.

 

PRESENT:

                        Hon. Jose Tantiado                              Vice Chairman

                        Hon. DiofeFatla-onag                          Member

                        Hon. DaniloFrigillano                          Member

                        Hon. Cresenciano Nagaynay Sr.         Acting Chairman

                        Hon. ConchitaFabularcon                   Member

                        Mrs. Sol Fallarco                                 BAC Secretary

                        Mrs. Lita Narida                                  Brgy. Treasurer

                        Hon. PaternoNofuente                        Punong Barangay

 

Hon. Cresenciano Nagaynay Sr, acting BAC chairman opened the pre-bid conference for construction off perimeter fence of San Rafael National High School, Miagao, Iloilo.

 

He read the purchase request and the body approved.

 

There are no questions so the pre-bid meeting adjourned at 2:15 P.M.

 

Certified correct

 

SOL FALLARCO

BAC Secretary

 

Approved:

 

CRESENCIANO NAGAYNAY SR.

      Acting BAC Chairman

Invitation to Bid (CONSTRUCTION OF SCHOOL STAGE OF MALAGYAN ELEMENTARY SCHOOL)

Republic of the Philippines
Province of Iloilo
Municipality of Miagao
Barangay  Malagyan

Invitation to Bid for
CCONSTRUCTION OF SCHOOL STAGE  OF MALAGYAN ELEMENTARY SCHOOL
MIAGAO, ILOILO

    1. Barangay  Malagyan, Miagao, Iloilo  through the Community Direct Action Projects CY 2012  intends to apply the sum of Php. 69,475.00 being the Approved Budget for the Contract (ABC) to payments under the contract for Construction of School Stage of Malagyan Elementary School, Miagao, Iloilo. Bids received in excess of the ABC shall be automatically rejected at bid opening.
    2. Barangay Malagyan now invites bids for
 

QUANTITY

UNIT OF MEASUREMENT

ITEM DESCRIPTION

1

80

bags

Portland Cement

2

60

lengths

12mmx6.0 Round Steel Bars Standard

3

60

lenghts

10mmx6.0 Round Steel Bars Standard

4

500

Pcs.

4” Concrete Hollow Blocks

5

10

Kls.

Tie Wire # 16

6

5

shts

¼”x4x8 ordinary plywood

7

60

Pcs.

2x2x8 coco lumber

8

5

Kls

4”Common Wire Nails

9

5

Kls

3”Common Wire Nails

10

5

Kls

2”Common Wire Nails

    1. Delivery of the Goods is required ten (10) calendar days upon receipt of Purchase Order. Bidders should have completed, within ten (10) calendar days from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
    2. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.
    3. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws of regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5193 and subject to Commonwealth Act 138.
    4. Interested bidders may obtain further information from the Barangay Multi-purpose Hall of Barangay Malagyan, Miagao, Iloilo and inspect the Bidding Documents at the address given below during 8:00am to 5:00pm.
    5. A complete set of Bidding Documents is available to interested Bidders on January 11 – 31, 2013 from the address below.

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity (www.miagao.gov.ph).

  1.  The Bids and Awards Committee of Barangay Malagyan, Miagao, Iloilowill hold a Pre- Bid Conference on January 18, 2013 at 2:00 p.m.  at the  Conference Room of the Municipal  Building, Miagao, Iloilo, which shall beopen toall interested parties.
  2. Bids must be delivered to the address below on or before January 31, 2013 at 2:00 p.m..  All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.  
  3. Bid opening shall be on January 31, 2013 at 3:00 p.m.  at the Conference Room of the Municipal Building, Miagao, Iloilo. Bids will be opened in the presence of the Bidders’ representatives who choose to attend at the address below. Late bids shall not be accepted.
  4. The Bids and Awards Committee of Barangay Malagyan, Miagao, Iloilo reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.
  5. For further information, please refer to:

 

EDWIN N.MONTAGOT
BAC Chairperson
Barangay Multi-purpose Hall, Barangay Malagyan, Miagao, Iloilo
09397610325/09208996650
_________________________________
EDWIN MONTAGOT
    BAC Chairperson

Invitation to Bid (Construction of Perimeter Fence of San Rafael National High School, Miagao, Iloilo)

Republic of the Philippines
Province of Iloilo
Municipality of Miagao
Barangay San Rafael

Invitation to Bid for CONSTRUCTION OF PERIMETER FENCE OF SAN RAFAEL NATIONAL HIGH SCHOOL, MIAGAO, ILOILO

    1. Barangay San Rafael,Miagao, Iloilo  through the Provincial Aid CY 2012  intends to apply the sum of Php. 77,172.00 being the Approved Budget for the Contract (ABC) to payments under the contract for Construction of Perimeter Fence of San Rafael National High School, Miagao, Iloilo. Bids received in excess of the ABC shall be automatically rejected at bid opening.

    1. Barangay San Rafael now invites bids for

 

QUANTITY

UNIT OF MEASUREMENT

ITEM DESCRIPTION

1

5

Cu. m.

Selected Aggregate

2

3

Cu. m.

Wash sand

3

70

Bags

Cement (Portland)

4

1,800

Pcs.

CNB # 4

5

5

Kls.

Tie Wire # 16

6

4

Pcs.

1.5” ø S40

7

100

Pcs.

Steel Bar # 12mm Standard

8

16

Rolls

Cyclone Wire 4ft. x 6m.

9

4

Pcs.

Coupling ø s40

    1. Delivery of the Goods is 10 days after the receipt of PO.  Bidders should have completed, within 10 days  from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.

    1. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.

    1. Bidding is open to all interested bidders, whether local or foreign, subject to the conditions for eligibility provided in the IRR of RA 9184.

    1. Interested bidders may obtain further information from the Barangay Hall of Barangay San Rafael, Miagao, Iloilo and inspect the Bidding Documents at the address given below during 8:00am to 5:00pm.

    1. Bidding Documents may be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Local Government Unit of Miagao (www.miagao.gov. ph), provided that Bidders shall pay the nonrefundable fee for the Bidding Documents not later than the submission of their bids.

    1. The Bids and Awards Committee of Barangay San Rafael, Miagao, Iloilo will hold a Pre-Bid Conference on  January 28, 2013, 2pm at Municipal Conference Hall, Miagao, Iloilo, which shall beopen to all interested parties.

    1. Bids must be delivered to the address below on or before February 11, 2013, 2pm. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.

    1. Bid opening shall be on February 11, 2013, 3pm at Municipal Conference Room, Miagao, Iloilo.  Bids will be opened in the presence of the Bidders’ representatives who choose to attend at the address below. Late bids shall not be accepted.
      1. The Bids and Awards Committee of Barangay San Rafael, Miagao, Iloilo reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.
      2. For further information, please refer to:

NELSON M. NAGAMOS
BAC Chairperson
Barangay Hall, Barangay San Rafael, Miagao, Iloilo
(033) 3159051

_________________________________
NELSON NAGAMOS
    BAC Chairperson