Minutes of the Bidding for the Supply and Delivery of the Materials and the Supplies for the Improvement of Barangay Palaca Multi-Purpose Hall

Republic of the Philippines
Province of Iloilo
BARANGAY PALACA
BIDS AND AWARDS COMMITTEE
Tel. No. 315-92-77

 

MINUTES OF THE BIDDING

Present were:

Erlinda P. Perez              

Chairman

Milba N. Finalla

BAC Member

Pacita N. Faro

BAC Member

Mario F. Naciongayo

Leandro L. Fullon

BAC Member

BAC Member

Vicente N. Mocon

BAC Member

Amalia Ascura

 

Observers:

Alfredo Gayagas

BAC Secretary

 

 

Barangay Treasurer

Vicenta Naorbe

Christine Nadanga

Gina Bañes

Requesting Officer:

Margarita N. Famating

NGO Representative

NGO Representative

Representative from Iloilo City Hardware

 

Punong Barangay

 

 

  1. Business Matters:

The Bidding for the supply and delivery of the materials and the supplies for the improvement of Barangay Palaca Multi-Purpose Hall was called to order at 10:00 a.m. of September 25, 2013 at the Multi-Purpose Hall of Brgy. Palaca, Miagao, Iloilo presided over by BAC Chairman Erlinda P. Perez. The roll was called and declared a quorum.

      2.  Eligibility Check:

Improvement of Barangay Palaca Multi-Purpose Hall

 

Name of Bidder:

 Iloilo City Hardware, Inc.

ELIGIBILITY AND TECHNICAL COMPONENTS

 

(A) Eligibility Documents

 

Class “A” Documents:

 

i. Registration certificate from SEC, Department of 

PASSED

Trade and Industry (DTI) for sole proprietorship, or

SEC Reg. No. 0102522

CDA for cooperatives, or any proof of such

 

registration as stated in the BDS.

 

 

 

 

ii. Mayor’s permit issued by a city or Municipality  

 

Mayor’s Permit issued by the Office

where the principal place of business of the

Of the City Mayor, City of Iloilo

prospective bidder is located.

Permit No. 2013-0006361

 

 

iii. Statement of all its ongoing and completed government

PASSED

and private contracts within the period stated in the

 

BDS, including contract awarded but not yet started,

 

if any. The statement shall include, for each contract,

 

the following:

 

(iii.1) name of the contract;

 

(iii.2) date of the contract;

 

(iii.3) kinds of Goods;

 

(iii.4) amount of contract and value of understanding

 

contracts;

 

(iii.5) date of delivery; and

 

(iii.6) end user’s acceptance or official receipt (s)

 

issued for the contract if completed.

 

 

 

iv. Audited financial statements, stamped “received”

Stamped RECEIVED by the BIR on

by the Bureau of Internal Revenue (BIR) or its duly

April 30, 2013

accredited and authorized institutions, for the pre-

PASSED

ceding calendar year, which should not be earlier that

 

two (2) years from bid submission;

 

 

 

v. NFCC computation or CLC in accordance with ITB

PASSED

Clause 5.5; and

 

b. Class “B” Documents

 

If applicable, the JVA in case the joint venture is already

NOT APPLICABLE

in existence, or duly notarized statements from all

 

the potential joint venture partners stating that they

 

will enter into and abide by the provisions of the JVA in

 

the instance that the bid is succesful.

 

 

 

(b) Technical Documents

 

(i) Bid security in accordance with ITB Clause 18. If the

 

Bidder opts to submit the bid security in the form of:

         Cash

a. Cash, cashier’s/

Php3, 194.35

manager’s check, bank

           2%

draft/ guarantee confirmed

 

by a Universal or Commercial Bank

 

b. Irrevocable letter of credit issued by a                        

 

Pany duly certified by the Bank:

 

Provided, however,  that it shall be confirmed           

 

or authenticated by a Universal or Commercial

 

Bank, if issued by a foreign bank.

 

c. Surety Bond callable upon demand                 

 

issued by a surety or insurance company,               

 

duly certified by the Insurance Commission as    

 

authorized to issue such security.

 

d. Any combination of the foregoing         

 

proportionate to the share of form with

 

respect to total amount of security.

 

 

 

Documents Comprising the Bid: Financial Component

PASSED

(a) Financial Bid Form, which includes bid prices and the

 

bill of quantities and the applicable Price schedules,

 

in accordance with ITB Clauses 15.1 and 15.4

 

(b) If the Bidder claims preferences as a Domestic

 

Bidder or Domestic Entity, a certification from DTI, SEC

 

or CDA issued in accordance with ITB Clause 27, unless

 

otherwise provided in the BDS; and

 

© Any other document related to the financial

 

component of the bid as states in the BDS.

 

Opening and Examination of Bids and Determination of Responsiveness

Reading of Bids and the Approved Budget for the Contract (ABC)

A. Required Bid Security

Form of Bid Security

Amount of Bid Security

 (Equal to Percentage of the ABC)

  1. Cash, cashier’s/manager’s check bank draft / guarantee confirmed by a Universal or Commercial Bank.

 

two percent (2%)

P 3,194.35

 

 

  1. Irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank.

 

  1. Surety Bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security.

 

five percent (5%)

 

 

 

  1. Any combination of the foregoing.

 

Proportionate to share of form with respect to total amount of security.

 

Bidder’s Name

Name/Type of Bid Security

Amount of Bid Security

Amount of Bid as Read

  1. Iloilo City Hardware

Cash

P 3,194.35

P 158, 920.00

 

B. Approved Budget for the Contract (ABC) – P 159,718.00

Cash submitted by Iloilo City Hardware was turned over to the barangay treasurer. Official Receipt was issued to its representative.

The committee will again meet for the succeeding schedule of activities.

There having no other remaining topics for discussion, the bidding was adjourned at 11:30 a.m.

                                                                                                                                          

Prepared by:

 

    AMALIA C. ASCURA

                        BAC Secretariat 

                                                                                                     Noted by:

 

                                                                                                                          ERLINDA P. PEREZ

                                                                                                                                  BAC Chairman