Republic of the Philippines
Province of Iloilo
MUNICIPALITY OF MIAGAO
OFFICE OF THE MUNICIPAL MAYOR
EXECUTIVE ORDER NO. 2013-01-A
RE-ORGANIZATION OF THE BIDS AND AWARDS COMMITTEE (BAC), FUNCTION AND MEMBERSHIP THEREOF PURSUANT TO REPUBLIC ACT NO. 9184
WHEREAS, Republic Act No. 9184, otherwise known as the “Government Procurement Reform Act”, provides the creation of the Bids and Awards Committee (BAC) in every procurement entity for its procurement with one (1) year term:
WHEREAS, we find it imperative to reorganize the Bids and Awards Committee (BAC) to ensure that the standards set forth the said Act shall be properly observed;
NOW, THEREFORE, I, MACARIO N. NAPULAN, Municipal Mayor of Miagao, Iloilo by virtue of the powers vested in me by law, do hereby re-organize the Bids and Awards Committee (BAC), with the following functions:
1. Advertise and/or post the invitation to bid;
2. Conduct pre-procurement and pre-bid conferences;
3. Determine the eligibility of prospective bidders;
4. Receive Bids;
5. Conduct the evaluation of bids;
6. Undertake post-qualification proceedings;
7. Resolve motions for reconsiderations;
8. Recommend award of contract to the head of the procuring entity or his duly authorized representative;
9. Recommend the imposition of sanctions in accordance with Rule XXIII;
10. Perform such other related functions as may be necessary, including the creation of a Technical Working Group (TWG); and
11. Recommend to the head of the procuring entity the use of Alternative Methods of Procurement as provided for in Rule XVI.
The following shall compose the Municipal Bids and Awards Committee:
Tomasa Nufuar GSO
Jane Valenzuela Budget
Nicolas Moragas MPDC
Diosdado Facon Municipal Engineer
Maylene Timonan Accounting
Requesting Officer (End User Office)
In accordance with Rule V, Section 11, subparagraph 11.2.3 of R.A. 9184, the Municipal Bids and Awards Committee shall convene and elect among themselves who shall act as the Chairman and Vice Chairman.
Pursuant to Section 13 of Article V of R.A. 9184, the following observers are hereby identified:
1. Miagao Farmer’s Association- Nicanor Flonasca
2. Miagao Weaver’s Association- Constancia Atijon
Further, the following personnel are hereby designated as BAC Secretariat:
Cheryl N. Monreal Administrative Aide IV
Adora Mande Administrative Officer II/ Information Officer I
Jennifer Frigillano Administrative Aide I
Rey Nacisvalencia Casual Clerk
The Secretariat shall have the following functions and responsibilities:
1. Provide administrative support to the BAC;
2. Organize and make all necessary arrangements for the BAC meetings;
3. Attend BAC meetings as Secretary;
4. Prepare minutes of the BAC meetings;
5. Take custody of procurement documents and be responsible for the sale and distribution of bidding documents to interested bidders;
6. Assist in managing the procurement processes;
7. Monitor procurement activities and milestones for proper reporting to relevant agencies when required;
8. Consolidate Project Procurement management Plans (PPMPs) from various units of the procuring entity to make them available for review as indicated in Section 7 of the IRR of this Act;
9. Make arrangements for the pre-procurement and pre-bid conferences and bid openings; and
10. Be the central channel of communications for the BAC with end users, PNOs, other units of the line agency, other government agencies, providers of goods, civil works and consulting services, and the general public.
This Executive Order repeals/ revokes previous issuances inconsistent hereof.
Done this 3rd day of July 2013 at Miagao, Iloilo Philippines.
(SGD) MACARIO N. NAPULAN
Mayor
Copy furnished:
Province of Iloilo
